Reimbursables

Billable item codes for charges the management company bills back to the Association (postage, copies, professional services, accounting fees, etc.).

Migration Requirements

Required for Import

Yes - Required

Retention History

Include all reimbursable item types currently in use or recently active. This data is critical for proper charge categorization and reporting of association-level expenses.

Usage Notes

•Reimbursables are billable items the management company charges back to the Association (the HOA entity)

•Common categories: Postage, Copies & Scans, Accounting, Envelopes, Management, Collections, Documents, Services

•Examples: certified mail postage, black & white copies, hourly accounting rates, ACH processing fees, office supplies

•May be organization-wide (no association_id) or association-specific

•Category helps group similar reimbursable types for reporting

•Include both active and recently used reimbursable items

Fields (7)

Show required only

Expand a field to see example values and, where necessary, additional business context

	Field	Type	Description	Attributes
Reimbursable Main
	`Reimbursable ID`	Text	Unique identifier for the source system Reimbursable Item	Required
Reimbursable ID Unique identifier for the source system Reimbursable Item Examples REIMB-001 12345 MOVE_IN VIOL_FINE Business Context This field identifies unique reimbursable item records from your source system, enabling updates after initial import. Provide any unique identifier from your system—numeric IDs, text codes, or concatenated values all work.
	`Association ID`	Text	Your system's unique identifier for the HOA/association (if reimbursable is association-specific)	Optional
Reimbursable Details
	`Reimbursable Code`	Text	The reimbursable item code from your system	Required
	`Reimbursable Name`	Text	The reimbursable item name/description from your system	Required
	`Category`	Text	Optional category/grouping from your system	Optional
	`Description`	Text	Additional description or notes about this reimbursable item	Optional
Additional Data
	`Additional Data`	JSON Object	Any extra information from your source system	Optional

Relations

associationAssociationsmany-to-one

The HOA this reimbursable belongs to (if association-specific)